PayCare payroll software is an all-inclusive and easy to use solution. With your attendance and time sheets in place, you can complete your entire payroll in just a few clicks so you can get back and focus on your core business. PayCare Payroll automatically calculates all employee payrolls and taxes as well. The inbuilt Tax Module in PayCare can instantly generates all your employee tax forms like EPF, ESIC, TDS, Labor welfare Fund and more. PayCare also includes a Custom Reporting Writing tool that is the core of the entire solution for user defined report generation and for Management Reporting.

With minimal clicks PayCare payroll automatically calculates earnings, deductions, loans, leaves, payroll taxes and payroll statutory details for you. Generate files for direct deposit of Salary Payments to banks and ASCII file for e-TDS filing online. All this features are included and inbuilt in PayCare Payroll without any additional or monthly recurring cost.

Most enterprise and growth oriented organizations HR and Payroll is designed with various parallel and drill down options like employment category, type, departments and well defined salary structures for each of these. The Salary Structure consists of different components of earnings and deductions. The Organizational Payroll design is also done in consideration with statutory rules and regulations like PF, ESI, and Professional Tax and income tax with government approved formats of filing these returns in time. PayCare payroll enables you to efficiently handle not just organizational pay structure but also complete statutory and taxes in a simple and easy to manage approach.

PayCare Payroll is compatible with Swap Card Machines, Accounting Software and ERP Software and an interface can be provided for import/export of data. PayCare Payroll installed base across India. PayCare Client base includes small and medium enterprises to big corporations.

PayCare Payroll Mumbai has created an Identity in itself for quick go live, dedicated support and timely version release for statutory compliances. PayCare Payroll is the result of exhaustive research and feedback from end-user experience and continued to evolve with time and technology..

Payroll Master Configurations and Employee Setup

The Payroll Configuration and Setup options allows for creation of a comprehensive Organizational and Employee Master creation with information pertaining to individual employee like employment type, category, defining various Salary Structure Templates, Organizational payroll components and its Policies and more. The employee Personal information includes:

l Employee Number, Name, Date of Birth, Joining Date, Address, Contact Details
l Store photographs of employees
l Payment Type (Bank Transfer, Cash, Cheque), Bank Name
l Statutory information including PF Number, ESI Number, PAN Number
l Associate employment categories, like Department, Location,  Division, Function, Designation, Grade, 
       Cost Center, etc
l Information including Date of Leaving, Reason for Leaving, Notice Period details
l Facilities to auto-generate employee code automatically or manually manage employee code with
       user-defined prefix and suffix options
l Includes information pertaining to employee qualification, certifications, training, past employment,
       current earning and deduction components, leave record, increments, transfers etc.
l The Payroll master also allows you to attach employee photos and other employee related documents
       Manage Employee Promotions and Transfer

Master Data Migration:
Migrate your existing employee & their payroll data with ease from the inbuilt excel data migration utility within the Payroll Software.

Import & Export from excel
In addition to Master Data Migration, With PayCare Payroll you have the flexibly import and export transaction data from excel sheet templates provided within the application. All PayCare payroll report can be exported to PDF or supported formats or can be emailed.

Defining Salary Structure Templates

l User defined Earnings and Deductions.
l Specify formulas that need to be used for calculation for each of the salary components.
l Define parameters for each component

Payroll Search Engine

l Search by Employee Number or by name
l Facility to filter employee list by Department, Designation, Type, Category, Grade and Status
l Drill down into the employee details and view or edit the data
l Facility to filter employee list by Salary Structure or any other earnings or deductions component
l Search employee by attendance, allowance, deductions, loans, leaves, reimbursement and more

With PayCare Payroll onPayroll once the salary structure is associated with an employee, payroll processing is just a press of a button. With the already pre-configured variable monthly data component like allowance, deduction, loans and other statutory information in place what is required for payroll run is the attendance and leave information.

The Payroll processing can be handled for the entire organization at the same time or for a department, designation, or type or for an Individual. Similar way you have the facility to drill for various payroll options from the organizational level to an Individual level. These are kind of the features that make PayCare Payroll Software INDIA the most preferred choice for Payroll in India. PayCare Payroll Software Mumbai is preferred by various firms for their payroll processing.

While calculating gross salaries, the payroll engine also computes the PF and ESI and other statutory as applicable for each employee. Based on the predefined salary structure and the formulas defined employee’s monthly earnings and deductions are calculated automatically. With its tight integration with the leave module, the necessary leave information, compensatory off’s and loss of pay are also automatically taken in to consideration while calculating the earnings.
Based on the company policy, the Bonus or other benefits that is allotted to one or more employees is also taken care of while processing payroll. The Payslip is available in various formats to suit specific needs and the same can be exported to excel, PDF or other formats and is ready to publish to Employee Self Service portal or email to an individual employee.

Increment and Arrear Management in PayCare Payroll is completely automated saving huge amount of time in manual computations. You configure once and allot it to the entire organization or to a specific employee needs. If the increment is retrospective computation of arrears can be done for the said period and incorporated in the payments.

PayCare Payroll also provides interface managing separation details and the relevant effect due to the separation is taken care while processing the salary as well as in the Full and Final Settlement. compliance. With the Increment and Arrear Module you can:

l Compute and Process arrears for one or more employees.
l Upload Excel data file for only the employees whose arrears need to be processed.
l Process arrears from any previous pay period across multiple periods.
l Option to display the arrear components separately in the payslip.
l View complete increment History

PayCare Payroll's With PayCare Payroll you can define any number of leave types like Sick Leave, Privilege Leave, Casual Leave etc. based on employment type, category or designation. Handle accrued leaves with ease. Various leave related reports with complete leave history like current leave Balance, levae enchased, carry forward and more.

PayCare’s Leave Module includes Provision to configure and define various leave related policies like:

l Leave calculations to be done on working days or calendar days.
l Is the leave eligible to be carried forward or Encashment.
l Setting up of carry forward limit.
l Facility to credit leaves based on number of days/months worked.
l Provision to credit leaves on a Pro-rated basis,
l Define policies for different types of employment – Permanent, Trainee, Probation
l PayCare Payroll web extension includes complete leave management online.
l Employees can view, apply for leave online and the same can be set for approval for managers.
l The entire Leave information is available online through the Employee Self Service Portal.

PayCare Payrolls loan management module has provision to allow for creation of any number of loan types and define specific policies and eligibility criteria.

Loans can be configured as per options listed below:

l These loans types can be made applicable with or without interest
l With or without moratorium periods
l Track loans and advances to employees
l Maintain a separate loan and advances ledger for individual employee
l Automatic interest calculation for Loans with EMI option
l Loan deductions from payslip automatically or manually till full recovery of loan.
l Provision for pre closure of loans or loan recovery of Full and Final Settlement
l Month wise Breakup Report for installments deducted and balance report for loans.

PayCare Payroll has flexible shift and duty roster management provisions in built within the system. You have various and comprehensive provision to design and define your rosters. These provisions are directly integrated with Intelliob TimeMate for Time & Attendance Management. If your organization is across multiple locations and with just TimeMate installed at these locations, the attendance data migration can happen online as well as offline. Click here for more details on TimeMate time & attendance.

PayCare Payroll's team of consultants works with tax authorities in all state to help keep your payroll tax rates and statutory compliance needs precise and current.

PayCare payroll enables you to have complete statutory compliance like PF form 12a, PF form 5, PF form 10, PF form 3a, PF form 6a, PF summary and extract, Form 2, PF challan, ESI form 6, ESI form 7 and ESI extract. Statutory regulations like PF, ESI and Professional Tax can be set and deducted from salaries, on the basis of earning slabs, state-wise. PayCare payroll also maintain records delivers outputs of monthly and annual PF, ESI, labor welfare and Professional tax returns and other statutory returns.

PayCare Payroll's team of consultants works with tax authorities in all state to help keep your payroll tax rates and statutory compliance needs precise and current.

PayCare Payroll comes with all the features you would need to run the payroll operations at your organization. Easy to access tax details, ability to track attendance and leaves for each employee, efficient management of employee loans and advances, Reimbursements, Allowances and Deduction and statutory compliance.

Employee Tax computation is a mandatory and regular activity that is required by organizations to comply. PayCare Payroll has complete and extensive automation of this painful activity to be done with ease and accurately. The Tax module has provisions to manage employee Investment Declarations, Submit proof towards the same, Exemptions under various sections as per allowable rule, previous employer income and more as required for computation of monthly TDS and Quarterly or Annual Tax liabilities.

PayCare Payroll manages automatic TDS computation and Generation of Form 16 , Form 16AA, Form 12 BA , Form 24 and ITNS 271 / 280 Challan of Income Tax, Generation of e-TDS Form 24, Form 24Q and Form 27A ,Exemption Calculation for HRA , Medical , LTA etc. The Tax Module has inbuilt all the forms in the required format and are updated immediately on changes or additions as may be required.

PayCare Web extension the online displays the computed forms to individuals and also the correct deductions of Income Tax in the Income Statement. Income Tax in India is one of the most complex systems when compared to other regions across the globe. There are frequent changes and amendments with change in government and policies. PayCare’s payroll team always keep themselves updated with any changes and the same is incorporated at the earliest within the tax module and is offered as a free update to all customers.

PayCare Payroll has bee integrated with diverse and reputed ERP providers like SAP, Microsoft Navision, Microsoft Axapta, Wipro HIS, V-Soft Banking, SAGE Accpac and many more. The interfacing can happen in real time as well as in batch process

PayCare Web Module:
PayCare comes with a web extension for employee Self Service online where the employee can view their own payslip, IT Projections, Leave Details , Loan Details , Current profile, submit Investment declarations, reimbursement etc. on online. The Online Leave Management System allows employees to manage their leave details, apply for online leaves and the same is available for approval by line managers or HR managers. Also various leave reports are made available online for immediate reference.

PayCare Web the online payroll module has provision to maintain various templates for organizational HR policy documents, HR standard Letter like appointment letter, relieving letter, salary certificate, experience certificate etc and individual employee records in hard copy as well. The provision to maintain the same records offline is also inbuilt within the PayCare Payroll application for easy access to files.

PayCare Payroll has interface to reconcile your payroll to identify variance in payments made or employee taxes to identify human error. It’s a comprehensive system with various case based options to derive the precise and accurate result.

In addition to standard role based security options, Intelliob PayCare's Payroll Security features include advanced Challenge-Response and encryption algorithms, and can integrate seamlessly with horizon technologies like biometric and smart cards systems. Its powerful Authentication and Authorization engine ensures that no user can view or edit material that is not meant for his/her use. Needless to say, PayCare also features to automatic or manual lock facility for generated payments that encrypt, archive and protect your valuable data.